The back office for contractors who run crews.
We build the systems that answer the phone, chase the quote, ask for the money, and even send your crews the day's work in their language. On tools you already own.
First call is free. So is the visit.
Your apps work. The gap between them is the problem.
You do not need to replace QuickBooks, Jobber, or WhatsApp. They do their individual jobs well. But because they do not talk to each other, money drops in the middle:
- Field notes stay trapped in a text thread.
- Change orders get forgotten before invoicing.
- Somebody takes the call. Whoever calls back has to ask it all again.
We build the connective wire between your tools. We call each one a system. Information moves automatically, nothing gets dropped, and nobody has to learn a new app.
Every system does one job. Here are the ones we build.
Each one runs between tools you already own and moves the one thing that keeps getting dropped.
Between them they cover the whole job. The work coming in, the work getting done, what your customer hears, getting paid, and what you can see without making 4 phone calls.
For you that means less time chasing people for answers. For whoever runs your office it means less retyping, fewer calls out to the field, and nothing sitting in a pile waiting to be remembered.
We build one at a time. One of the biggest problems we hear from contractors running crews is this one.
"If I want to know what got done, I have to drive out there."
You have 3 crews out. You can stand next to one of them. Everything the other 2 did today is in somebody else's head until he gets back to the yard.
What it does
The day's work goes out in whatever language your crew reads. Photos, a status and a voice note come back in English, filed against the right job. It runs on WhatsApp, so nobody learns anything, and it does not track anybody.
Wall is done to the corner. Pillar is up. We moved two pallets of stone off the driveway.
16:49Ridgefield · wall and pillar
2 photos and a voice note, on the job.
Wall complete to the corner. Pillar built. 2 pallets of stone moved off the driveway.
Pillar cap slipped to tomorrow. Not on the schedule yet.
He types in English. His crew reads Spanish. What comes back reaches him in English, filed against the job.
Example thread · real photos of real work · not a client job
The other 5 systems.
Every one of these gets harder with more crews. Tap the one that sounds like your month.
RFP & Proposal Builder "Another 30 page RFP. Same answers as the last one, but you have to type it all over again."
We learn how you write them. Your scope, your exclusions, your terms, your attachments. The next one comes in and it pulls out what is actually being asked, matches it to what you have already answered, and builds the document.
It does not price anything. You put the numbers in. It builds everything around them.
See what this looks like →Front Desk "She called Friday. We called her back Tuesday."
After hours and on overflow, something picks up, asks what you need to price the job, and books the visit. It never gives a price and never promises a date.
See what this looks like →Customer Updates "The only time a customer hears from us is when I'm asking for money."
The update goes out the moment a crew closes a job, built from what the crew already sent. Your office stops fielding "where's my crew."
See what this looks like →Billing & Collections "$200K sitting out there, and chasing it is nobody's job but mine."
Change orders captured on site become billed line items. Unpaid invoices get followed up on their own, in your words, getting firmer on a schedule, and copying you every time.
See what this looks like →Owner Assistant "4 phone calls to find out if one job was on schedule."
Not a dashboard. A dashboard is a place you go. You ask a question and the answer comes back. This is what the other systems add up to.
See what this looks like →We start with an hour at your shop to figure out what to build. Then we build one thing, and one might be all you ever need. The hour costs you nothing.
The 5 above are what we hear most. They are not the whole list.
A permit that never got closed out. A price list that moves and nobody notices. A spreadsheet one person understands.
Tell us what yours is and we will say whether it is worth building. Sometimes the answer is no, and that is worth knowing too.
An hour at your shop, then one thing built.
No discovery phase. No workshop. No 40 page deck. You have quotes to write.
We ask how your work really runs. If none of this fits, that is where it ends.
FreeWe want to see the real thing. Your phone log, where your last 10 quotes live, and whoever runs your office, because they have to live with this. We cover the tri-state area.
FreeOne problem, what it is costing you, one price, one date. Not a proposal with options. A number.
FreeIt comes off your first invoice. You already know the full price and the monthly before you pay it.
$1,000 depositBuilt on the tools you own, running where your people already work. Then 30 days of fixes included, and a monthly number you knew before you signed.
Build price + monthly